29. 01. 2024

Office Manager & HR Coordinator

RegionBeogradski region

Polje radaHR / Upravljanje ljudskim potencijalima

Vrsta posla:Specijalističke i management pozicije

On behalf of our client, Adecco is looking for motivated and competent candidate for position Office Manager & HR Coordinator in Belgrade.

Job description: 

·       Maintain the office, oversee and manage daily activities to ensure efficient operations

·       Develop and implement procedures and policies of all administrative activities

·       Manage relationships with vendors, service providers and landlord

·       Collaboration with different partner hotels in the region in order to minimize cost and preserve / increase quality

·       Manage car fleet / leasing companies

·       Manage different insurance polices, collaboration with brokers 

·       Maintain IT equipment at the office with the support of internal and external associates

·       Logistic organization of meetings and trainings (meeting rooms, agendas, lunch, breaks, dinners, hotel, airport pick-up, accomodation)

·       Collection & distribution of confidential and important documents (in and out)

·       Primary checking of contracts & important documents + follow-up

·       Contact with lawyers, accounting companies and payroll companies

·       Creating employment contracts and annexes for employees

·       Manage all internal and external HR related inquiries or requests

·       Maintain employee’s data base clean, complete, up-to date

·       Assist with payroll and ad-hoc HR projects

·       Recruitment and onboarding of new hires

·       Responsible for HR group reporting forms / systems

·       Prepare & follow-up of documents requested by employees (papers required by banks, accounting, health institutions, etc.)

·       Follow-up & validation of holidays, sick-leave or any other days off for all team

·       Coordinate recovery of resources when people leaving company

·       Follow-up of documents to be signed / stamped, mail sorting

·       Furniture, office consumables ordering / management (replacements, repairs, ordering) 

Qualification requirements: 

·       Previous working experience of minimum 3 years in a similar position

·       PC knowledge – outlook, internet, word, excel, PowerPoint – advanced

·       Fluent in English

·       Very good organization & prioritization skills

·       Very good interpersonal skills / communication skills

·       Pragmatic, hands-on approach, able to observe & evaluate the needs and suggest solutions

·       Autonomous, proactive with high sense of confidentiality

·       Team spirit, positive attitude, constructive, ready to listen the others’ opinions and to cooperate for finding the best solution for given situations
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Broj oglasa JN -012024-77566